Exam General FAQ's


 

Applying to write the CDECB Examination?  Here are some of the Frequently asked Questions that we have received about applying to write the CDECB Examination, They are organized into the following sections.

  1. General Information
  2. Qualification
  3. Exam Writing
  4. Application Preparation

 

If you have questions concerning Certification Maintenance by Credit Portfolio, please consult our Credit Portfolio FAQ CLICK HERE.

1.0 General Information

1.1 I want to become a CDE®. What do I do?
1.2 What is a Regulatory Body?
1.3 When should I contact the coordinator with any questions?
1.4 I need my information in larger font, can you help?
1.5 If I take a course that gives me a Certificate in Diabetes I am automatically a CDE®, correct?
1.6 Who is eligible for the Certification Maintenance Credit Portfolio program?
1.7 When does my CDE® Expire?
1.8 If my CDE® expires in June of 2016 then how do I regain my CDE® in 2017?
1.9 If I do not work in a Diabetes Education Centre can I provide diabetes education?
1.10 I have the CDE® designation. Does this give me permission to practice outside of the scope of my professional licence?
1.11 Can you do the Portfolio and the Exam in one year? That way if you do not pass one of them you have a second opportunity.
1.12 I was not successful in maintaining my CDE this year. Now what?
1.13  Does my CDE® designation permit me to practice outside of my professional scope of practice?

2.0 Qualification

2.1 Do I qualify to write the examination?
2.2 I will not have my 800 hours until I am ready to write the exam - is that OK?
2.3 I have diabetes, does the time looking after "me" count?
2.4 I am a health professional and I do not have any experience working with diabetes but my child has diabetes, can I use that time?
2.5 I meet all of the criteria, however, I do not work in a Diabetes Education Centre, is that OK?
2.6 I am a member of a Canadian Regulatory Body, and I have 800 hours of experience, but the experience was not in Canada, can I apply?
2.7 How do I calculate the time that I provide diabetes education, and what part of my job is diabetes education?
2.8 How do I calculate the time that I spend providing diabetes education? I have not logged it.
2.9 I am a community pharmacist, how do I track my diabetes education experience?
2.10 I provide diabetes education to those that are in danger of diabetes, does that contribute towards the 800 hours?
2.11 I provide diabetes education to health care professionals do I qualify to write the exam or do I have to provide diabetes education to people with diabetes?
2.12 I just graduated and I am an intern may I use the experience I have accumulated while an intern?
2.13 I live in a country other than Canada and I hold a Canadian licence to practice as a Canadian health care professional.  Does the experience that I gained while working within that country utilizing my Canadian licence and my foreign licence contribute towards the 800 hours necessary.
2.14 I live in a country other than Canada and I do not hold a Canadian licence to practice as a Canadian health care professional.  May I use the experience that I have obtained while working within the licence of another country towards the 800 hours now that I have a Canadian licence.
2.15 In regards to the 800 hour requirement needed to write the exam, does my nursing practice over the years working in the community and now in the hospital count?
2.16 I have an immediate family member on a pump, diagnosed at 5 years of age, that would help me accumulate my time, wouldn't it not?
2.17 I spend a lot of time with people with diabetes. Therefore, does that time contribute towards the 800 hours of experience?
2.18  Does the time I spend taking a course contribute towards the 800 hours of education experience?
2.19  I look after family members with diabetes, does that time contribute towards my diabetes education experience?
2.20  I am a Pharmacy Technician licensed in my Province with the College of Pharmacists.  Am I eligible to write the CDECB exam?

3.0 Exam Writing

3.1 I have a disability and I need special consideration, when should I advise the CDECB?
3.2 I decided I can not write the examination this year, when should I tell the CDECB?
3.3 I am writing the examination this year, do I need to know about certification maintenance prior to writing the examination?
3.4 I want to write someplace else, not the location as set out by the CDECB.
3.5 I need to write the exam on another date. Can you arrange this?
3.6 Should I write the examination in French or English?
3.7 Can you recommend a course for me to take?
3.8 May is a busy time for me, Can I write the exam on another day?

4.0 Application Preparation

4.1 When do I receive acknowledgment of my Application?
4.2 But, how do I know you received of my application?
4.3 Will my application be processed if I do not provide the fee when submitted?
4.4 Do you accept post-dated cheques?
4.5 My College no longer sends out "wallet cards" and all I can do is print off my current information from their website. If I print that and send that to you is that acceptable as proof of professional registration?
4.6  Why can't I get my sample exam questions now?
4.7
How do you verify the experience I outline in my Application?

 

GENERAL INFORMATION

1.1  I want to become a CDE®. What do I do?

Review the Examination Handbook for the year want to write the exam. We suggest you print or store a copy the PDF version of the Examination Handbook on your computer. You may wish to refer to it often.

1.2  What is a Regulatory Body?

Regulatory Body means a legislative body which regulates the practice of those professionals eligible for diabetes certification in Canada. It is the body which has the authority to grant or revoke professional licenses to practice. Some examples of regulatory bodies are: College of Registered Nurses of Manitoba, Nova Scotia Dietetic Association, College of Dietitians of Ontario, Saskatchewan Registered Nurses Association, and the Ontario College of Pharmacists. The following are not regulatory bodies: Dietitians of Canada; Registered Nurses Association of Ontario; Canadian Nurses Association, Ontario Pharmacists' Association.

1.3  When should I contact the coordinator with any questions?

After you have fully reviewed the Handbook and if you are unclear or should the issue not be addressed in the Handbook contact the CDECB Office.

1.4  I need my information in larger font, can you help?

Of course, please advise our office and we will discuss your individual needs.

1.5  If I take a course that gives me a Certificate in Diabetes I am automatically a CDE®, correct?

Unfortunately not. The fact that you took a course does not automatically permit you to qualify to write the examination nor does it guarantee a pass of the examination.  You must meet the eligibility criteria to challenge the examination.  Following your application and acceptance to write the examination you must pass the examination.CDE® and EAD® are registered marks of the Canadian Diabetes Educator Certification Board. Use of these marks are only made available under licence from the CDECB.

1.6  Who is eligible for the Certification Maintenance Credit Portfolio program?

A Canadian CDE® who has successfully passed the certification exam and holds current Canadian CDE designation may apply to maintain by Credit Portfolio. Canadian CDEs may choose to maintain their certification by examination or credit portfolio every 5 years.

1.7  When does my CDE® Expire?

Your CDE® expires five years following the year you obtained it. Therefore if you received your CDE® in 2011 your CDE expires in 2016. 

1.8  If my CDE expired in June of 2016 then how do I regain my CDE® in 2017?

Apply to the CDECB to write the examination. Remember you must include all of the information as if applying for the first time. Remember you no longer hold the CDE® designation, it expired!  You will once again become a Canadian CDE after you have successfully written the CDECB exam.

1.9  If I do not work in a Diabetes Education Centre can I provide diabetes education?

Diabetes Education may be provided in a variety of locations and does not need to take place within a formal diabetes education centre. Certified Diabetes Educators may gain experience in a variety of settings such as hospitals, pharmacies, community centres, family health team, clinics, camps, corporations and communities. Diabetes education may be provided to those with diabetes, those in danger of diabetes or the care givers of those with diabetes. Care givers also include parents, children and health care providers for those with diabetes.

1.10  I have the CDE® designation. Does this give me permission to practice outside of the scope of my professional licence?

A “CDE®” designation acknowledges a health care professional who is recognized as a diabetes education specialist promoting the national standards of care for individuals affected by diabetes. The designation does NOT alter the scope of professional practice or the directives established by specific heath care organizations. However, the CDECB does recognize that certain directives established by specific health care organizations may be subject to a health care professional holding the CDE designation.

1.11  Can you do the Portfolio and the Exam in one year? That way if you do not pass one of them you have a second opportunity.

Sorry, you must make a decision and pick one of the two opportunities offered to maintain your CDE® designation. You do not receive a second opportunity should you fail to maintain your CDE® Designation regardless of your personal choice.

1.12  I was not successful in maintaining my CDE® this year. Now what?

Firstly, you are not eligible or entitled to use the “CDE®” designation until you obtain the “CDE®” designation again by qualifying and successfully completing the examination. You may not file a Credit Portfolio as you no longer hold a “CDE®” designation.

Does my CDE® designation permit me to practice outside of my professional scope of practice?

Your CDE® designation does NOT permit you to practice outside of your professional scope of practice

Qualifications

2.1  Do I qualify to write the examination?

Refer to section 3 of the Handbook. You must meet all of the criteria to be eligible. There are no exceptions.  You must be registered with a regulatory body in Canada as a regulated health professional. And you must have provided diabetes education for at least 800 hours of practice in diabetes education.  Only the time you provide diabetes education while working contributes to the 800 hours.   That experience must be completed within any period of time within the three year period immediately prior to the February 1, application date (not the exam date).The Diabetes Education Experience that you are providing will fall within the competencies listed in the Examination Handbook.

2.2  I will not have my 800 hours until I am ready to write the exam - is that OK?

No, that is not OK. Your 800 hours of diabetes education must be within a period of not more than three years prior to applying to write the examination, while registered as a member of a regulatory body in Canada as a health professional.

2.3  I have diabetes, does the time looking after "me" count?

Sorry, it does not.

2.4  I am a health professional and I do not have any experience working with diabetes but my child has diabetes, can I use that time?

You must have "worked" at least 800 hours, not "experienced" 800 hours.

2.5 I meet all of the criteria, however, I do not work in a Diabetes Education Centre, is that OK?

Working in Diabetes Education does not mean you have to work in a formal Diabetes Education Centre. There are many opportunities to work with and apply diabetes education outside of a formal diabetes education centre. Diabetes educators are found in communities, hospitals, pharmacies, family health teams, wellness centres etc.

2.6  I am a member of a Canadian Regulatory Body, and I have 800 hours of experience, but the experience was not in Canada, can I apply?

Provided you meet all of the criteria you are eligible. Therefore, being registered under the legislative body which regulates the practice of the health professionals in Canada and gaining your experience outside of Canada continues to "count" as your experience. Sorry, if you obtained your experience while registered with a health authority that is NOT a Canadian regulated health profession that time would not contribute towards your 800 hours of experience.

Example:  Canadian Forces Registered Nurse licensed by CNO practicing in Iraq is eligible.

2.7  How do I calculate the time that I provide diabetes education, and what part of my job is diabetes education?

When determining if the experience you are accumulating is diabetes education, ask yourself these questions:

 - Am I providing diabetes education within the scope of practice of my professional discipline?
 - Does the diabetes education I provide fall within the competencies as set out by the Canadian Diabetes Educator Certification Board?

 If you are able to answer the answer the above two questions affirmatively consider the amount of time that you actually spend providing diabetes education. As an example, if you work within a diabetes education centre, would you educate people 100% of your working day? In all probability the answer is “no”, but the percentage of time you provide diabetes education, as set out above, would be greater than the percentage of time that of the health care provider who works within a cardiology education centre would be. Remember, if you are that health care provider in a centre outside of diabetes you may provide diabetes education.

 It is also important to remember, when calculating your diabetes education experience must fall within the competencies as established by the Canadian Diabetes Educator Certification Board.

 

2.8  How do I calculate the time that I spend providing diabetes education? I have not logged it.

 We suggest that you maintain a journal or log book and track the time that you spend providing diabetes education. You could track it over a period of time (a month) and if this period of time accurately reflects your general practice you could calculate the time you provide diabetes education by way of a mathematical formula.

 

2.9  I am a community pharmacist, how do I track my diabetes education experience?

 We recommend you track your experience as other persons would do. We do recognize that some of your experience is not directly related to a “charted” person with diabetes but for someone with an “over the counter” question. Remember, if you are teaching information about diabetes to persons with diabetes, those in danger of diabetes and care givers of those with diabetes (medical staff, parents, children etc) then this time would contribute.

 

2.10  I provide diabetes education to those that are in danger of diabetes, does that contribute towards the 800 hours?

 Yes, of course. It is equally important that diabetes education is provided to those in danger of diabetes or those with pre-diabetes as well as those with diabetes.

 

2.11  I provide diabetes education to health care professionals do I qualify to write the exam or do I have to provide diabetes education to people with diabetes?

 

Yes, providing diabetes education to health care providers that provide diabetes education to those with diabetes is also considered diabetes education.

 

2.12  I just graduated and I am an intern may I use the experience I have accumulated while an intern?

The CDECB appreciates the experience you have gained while you were an intern, however, the CDECB only accepts the experience wherein you provided diabetes education while a fully licensed and registered health care professional. 

2.13  I live in a country other than Canada and I hold a Canadian licence to practice as a Canadian health care professional.  Does the experience that I gained while working within that country utilizing my Canadian licence and my foreign licence contribute towards the 800 hours necessary.

Your diabetes education experience obtained within your Canadian licence although outside of Canada may contribute towards the 800 hours of experience. 

2.14  I live in a country other than Canada and I do not hold a Canadian licence to practice as a Canadian health care professional.  May I use the experience that I have obtained while working within the licence of another country towards the 800 hours now that I have a Canadian licence.

Sorry, you may only use the experience that you have gained while holding a Canadian licence.
 

2.15  In regards to the 800 hour requirement needed to write the exam, does my nursing practice over the years working in the community and now in the hospital count? 

When calculating your time you may only utilize the experience that you have when you teach those with diabetes, those in danger of diabetes, and the care givers of those with diabetes, that was obtained within the immediate three years prior to making application to write the examination.

2.16  I have an immediate family member on a pump, diagnosed at 5 years of age, that would help me accumulate my time, wouldn't it not?

Sorry, the CDECB will not consider as a contribution towards the 800 hours of experience the time that you spend with your immediate family members.

2.17  I spend a lot of time with people with diabetes. Therefore, does that time contribute towards the 800 hours of experience?

Working in any area may begin to accumulate experience towards the 800 hour requirement for diabetes education experience.  However, the time to be considered is not time spent with people with diabetes but time you spend teaching them, their care givers, or those in danger of diabetes, about diabetes.  The experience needs to be within the competencies as set out within the examination Handbook.  To be directed to the examination Handbook click here.

2.18  Does the time I spend taking a course contribute towards the 800 hours of education experience?

Time you spend taking a course (where you are doing the learning) does not contribute towards the 800 hours of diabetes education experience.  Time that you spend as an instructor of a course teaching a course, not preparing for it, (where you provide the information regarding diabetes) does contribute towards your 800 hours.  Remember Diabetes Education experience must be in accordance with the competencies as outlined by the CDECB.

2.19  I look after family members with diabetes, does that time contribute towards my diabetes education experience?

Taking care of a family member with diabetes does not contribute towards the 800 hours of diabetes education experience.

I am a Pharmacy Technician licensed in my Province with the College of Pharmacists.  Am I eligible to write the CDECB exam?

The CDECB requires all applicants to meet all of its criteria to be eligible to write the CDECB examination.  Although you are licensed and regulated with an appropriate authority the scope of practice of a pharmacy technician does not permit you to provide diabetes education within the competencies as established by the Canadian Diabetes Educator Certification Board.  Therefore, the CDECB is not able to accept applications from pharmacy technicians.



Exam Writing

3.1  I have a disability and I need special consideration, when should I advise the CDECB?

Advise us when you apply to write the examination. We will need time to make the appropriate arrangements for you to write the examination. Sorry, we may not be able to assist you if you advise us after your application submission.

3.2  I decided I cannot write the examination this year, when should I tell the CDECB?

Advise the coordinator as soon as possible. You will receive confirmation of your advice in accordance with the regulations as outlined in the Handbook. Please send your notice by E Mail or regular mail.

3.3  I am writing the examination this year, do I need to know about certification maintenance prior to writing the examination?

No, if you are writing the examination to obtain initial certification download the Examination Handbook - consider your maintenance of your CDE® after you obtain your CDE® designation.

3.4  I want to write someplace else, not the location as set out by the CDECB.

You will have to make an application for a non designated site. Do not make the arrangements but complete the information as contained in the application form. The information you provide aids our office staff in securing that site for you.Review all of the locations listed in the Examination Handbook. You may find one close to you.  In 2011 CDECB introduced a new opportunity for those who wish to write the exam at a non designated site. The non-designated site fee has been altered to encourage more persons to write together at one location. See the Examination Handbook for complete details. Section: 7

3.5  I need to write the exam on another date. Can you arrange this?

The examination is offered annually. You may defer to next year by following the deferral instructions in the Handbook. The examination is only offered on one day unless you meet the religious exemption. See the Handbook for details.

3.6  Should I write the examination in French or English?

We suggest you write the examination in the language you are most comfortable with. The examination is translated from English to French by professional translators and then it is reviewed by French "CDE's"®.   

3.7  Can you recommend a course for me to take?

Sorry, we do not recommend any courses for you to take.  Rely on your 800 hours of experience and prepare yourself.  Form a study group, review various reading materials.  See the Handbook for more ideas.

3.8  May is a busy time for me, Can I write the exam on another day?

No. The examination is offered once annually the Saturday following the long weekend in May each year. Remember, you are not required to write the examination in your “home town”. If you are traveling we can make alternate arrangements. Contact our office to discuss the possibilities.

Application Preparation

4.1  When do I receive acknowledgment of my Application?

Applications are dealt with in the order they are received. Response time will be depending upon the number of applications received at the time yours was submitted. Remember, this is not a computer generated application process but a manual process. Your application is actually reviewed by several people, manually entered into our system and a response is sent to you.

4.2  But, how do I know you received my application?

You are strongly urged to use registered mail, express post, or other traceable services to send in your application. Should your application go astray, this will be your proof that you sent it in on time.

4.3  Will my application be processed if I do not provide the fee when submitted?

Your application will not be processed until all the applicable fee(s) are paid. If you do not pay your fees when you submit your application your application will not be processed.

4.4  Do you accept post-dated cheques?

We strongly recommend that you do not send post-dated cheques. Your application will be treated as if received the date your cheque is dated.

4.5  My College no longer sends out “wallet cards” and all I can do is print off my current information from their website. If I print that and send that to you is that acceptable as proof of professional registration?

Yes, a copy of your information from the college website is satisfactory to us. Please remember, you must print it off the website, we do not do that for you.

4.6  Why can't I get my sample exam questions now?

The study questions provided are not intended for study purposes but are to be utilized to familiarize the candidate with the style of question being asked. Therefore they are only released annually to those writing the exam.

4.7  How do you verify the experience I outline in my Application?

Applications for initial certification are subject to credentialing; an audit process by which the professional diabetes –related experience of an applicant is confirmed by an independent third party, and/or the applicant’s registration or licensure with the Regulatory Body may be verified.

By submission of an Application to the CDECB, the Applicant consents to the CDECB contacting such persons or organizations as the CDECB deems appropriate for such credentialing process.   

Complete details regarding the credentialing process are outlined in the Examination Handbook.  Paragraph 5.5. 

We always suggest the Applicant remember it is very important to have the 800 hours of experience.  The pass score of the examination is set using the Modified Angoff Method, a proven record of fairness and defensibility.  This extensively used reliable method distinguishes between candidates who possess or do not possess the knowledge, abilities and skills required by a diabetes educator to practice safely and effectively.  It takes into consideration the expected performance of a competent diabetes educator with at least 800 hours of diabetes education, as well as the content and difficulty of each question.  More information regarding setting the pass score and the Modified Angoff Method may be found in section 13.2.4 of the Examination Handbook. 

We always wish to remind Applicants to  review the Examination Handbook,  in full, answers to most queries may be found within that document.